Formal and Informal Email Phrases To Learn To Use
It is very important to learn formal and informal email phrases because everyone needs to send emails. Whether in an academic setting, to a friend, or when you reach an employment level, writing emails is a skill you need to learn.
Therefore, if you want to learn all the formal and informal email phrases that you should be using, this is the perfect article for you. Here, we will discuss what phrases you can use and when you can use them, so keep on reading.
Formal Greetings in an Email
Formal emails are usually written to people you are working with or for. In an educational setting, the emails are usually written to professors and other authoritative figures. Here is how you can start the Email:
If you know them
If you know the individual, it is best to use their last name; never use their first name when addressing them. Here are some phrases you should start the Email with.
- Dear Mr. Jones
- Dear Mrs. Jones: If married
- Dear Miss Jones – if single
- Dear Ms. Jones: If unknown
- Dear Dr. Jones: If a doctor
- Good morning, Mr. Jones
If you do not know them
If you do not know the name of the person you are writing to, the following phrases should be used to start an email. Also, in a formal setting, when writing to someone you do not know, using Mrs. and Miss is not appropriate as you need to know their marriage status.
- Dear sir/madam
- Dear sir or madam
- To whom it may concern
Informal greetings in an email
Informal emails are written to colleagues outside work, friends, and family. In recent days, texting has become a more common way of communication, so emails are written to people you are not super close to. Here is how you can start the Email since you probably already know their names.
- Hi Jones
- Hello Jones
- Dear mom
- Dear dad
- Good morning/evening/night Jones
- Hello again Jones
How to end formal emails
Now we know how to start a formal email, but after you are done writing, it is important to properly end it as well. This also varies in formal and informal emails. Here is how you can end a formal email properly.
- Yours sincerely – When started with the name, Dear Mr. Jones
- Yours faithfully – When started with Dear Sir/Madam
- Yours truly
- Kind regards
- Best wishes
- I look forward to hearing from you
How to end informal emails
Ending an informal email is easier and does not need to end as strictly as formal emails. However, to make it easier for you, here are some commonly used phrases to end an informal email to someone you know.
- Love
- Regards
- Best wishes
- Best regards
- Yours
- Cheers
- See you soon
- Bye for now
- Thanks
- Take care
- Hope to hear from you soon
Writing for wanting information
Now, there are many reasons why one writes an email, and these different situations require different responses. These are just examples, and there are many other ways you can write a formal email asking for information. Here is how to ask for information in both formal and informal ways.
In a formal manner
In a formal way, you can ask for information in the following ways.
- Could you please let me know if you can attend…?
- I would appreciate it if you could please send…
- Could you possibly arrange a meeting with the Manager?
- I would also like to know if there are any…
- I am writing in connection with…
- Please let me know…
- I would be grateful if you could…
- I would appreciate some information about…
- Another matter I need information on is…
- I would appreciate it if you could inform me as soon as possible.
In informal manner
In an informal way, you can also use tons of different phrases; here are some ways to write an Email.
- I was wondering if you could…
- Would you mind…?
- Do you think you could…?
- Can you let me know…?
- Just a quick question about…
- I want you to tell me…
- Can you send me…
- I want to know…
- I also want to know…
- Please let me know…
- Send me the details…
Writing giving information
We know how to ask for information, but it is just as important to know how to give information as well. Here is how to do that in both formal and informal ways.
In a formal manner
We are happy to let you know that…
- I am glad to inform you that…
- We regret to inform you that…
- We would be glad to…
- Please do let me know if I can be of further assistance.
- I am writing in reply to your Email asking for information about…
- I hope I have answered all your questions.
- Should you need any further information, please do not hesitate to contact us.
In an informal manner
You wanted me to tell you a few things about…
- I’m sorry, but I can’t…
- I’m happy to tell you that…
- Would you like me to…?
- Do you need a hand…?
- I hope this will help you.
- Let me know if you need any more help.
Other email phrases
There are many other types of Email that you will be using. Here are some common phrases for formal and informal emails.
In a formal manner
With reference to our conversation this morning, I would like to let you know…
- I am writing to…
- I am writing with regard to…
- With reference to…
- I would appreciate it if you could give me some advice about…
- I am writing to draw your attention to…
- Please accept my sincerest apologies for…
- Your presence would be appreciated at…
In informal manner
Just a quick note…
- This is to invite you to…
- I’ve got a problem and I need your advice…
- I feel I must complain about…
- I owe you an apology…
- I’d love it if you could come to…
- I hope you’ll be able to make it.
Conclusion
Now you know all the ways to write a formal and informal email. This article also made a clear difference between these two styles of writing emails. Hopefully, writing emails will not feel as daunting now after knowing the language you need to be using.
Catch you soon,
Janet